Connect Calendly and WhatsApp Notifications to unlock the power of automation
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Set up your first integration
Quickly connect Calendly to WhatsApp Notifications with a Zapier template.
Our most popular template
How Zapier works
Zapier makes it easy to integrate Calendly with WhatsApp Notifications - no code necessary. See how you can get setup in minutes.
Choose a trigger
A trigger is the event that starts your Zap—like a "Event Canceled" from Calendly.
Add your action
An action happens after the trigger—such as "Send Message" in WhatsApp Notifications.
You’re connected!
Zapier seamlessly connects Calendly and WhatsApp Notifications, automating your workflow.
Supported triggers and actions
Zapier helps you create workflows that connect your apps to automate repetitive tasks. A trigger is an event that starts a workflow, and an action is an event a Zap performs.
- Event Canceled
Triggers when an event is canceled.
Try ItTriggerPolling - Free Plan Copy
- Webhook subscription scopeRequired
- Event Type
Try ItTriggerInstant- Routing Form
Try ItTriggerInstant- Event NameRequired
- Host UserRequired
- Co-hosts
- Duration (in minutes)Required
- Time Zone
- Start DateRequired
- End DateRequired
- Location Kind
- Location
- Additional Location Info
ActionWrite
- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Free Plan Copy
- Webhook subscription scopeRequired
Try ItTriggerInstant- Event UUIDRequired
- Reason
ActionWrite- Cancel Scheduled Event
Cancels a scheduled event with a specified reason for the cancellation.
ActionWrite
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Practical ways you can use Calendly and WhatsApp Notifications
Notify on WhatsApp for new Calendly bookings
When a new event is scheduled via Calendly, Zapier triggers an immediate WhatsApp notification. This ensures business owners are always informed about new client meetings or appointments, reducing the possibility of missed engagements and improving responsiveness.
Business OwnerWhatsApp alerts for no-shows in Calendly
When an invitee is marked as a no-show in Calendly, instantly notify the marketing operations lead via WhatsApp. This automation establishes quick communication about follow-ups or necessary adjustments, saving time and keeping campaigns on track.
Marketing & Marketing OpsWhatsApp pings for canceled meetings
Ensure the sales team is informed when a client cancels a Calendly meeting. Zapier sends a WhatsApp notification immediately upon the cancellation trigger to allow for prompt rescheduling or adjusting customer relations strategies.
Sales OpsLearn how to automate Calendly on the Zapier blog
Learn how to automate WhatsApp Notifications on the Zapier blog
Frequently Asked Questions about Calendly + WhatsApp Notifications integrations
New to automation with Zapier? You're not alone. Here are some answers to common questions about how Zapier works with Calendly and WhatsApp Notifications
What do I need to start integrating Calendly with WhatsApp notifications?
To integrate Calendly with WhatsApp notifications, you need active accounts on both platforms. Additionally, you'll require access to a service like Zapier to set up the automation between these two applications.
How can I receive WhatsApp notifications for new Calendly appointments?
You can receive WhatsApp notifications for new Calendly appointments by setting up a trigger in Zapier for when a new invitee is created in Calendly. From there, you can configure an action to send a custom message through WhatsApp using a messaging service.
Is it possible to customize the content of the WhatsApp message sent after a Calendly appointment is booked?
Yes, you can customize the content of your WhatsApp messages by specifying the variables from your Calendly event details and invitee information in the message template during the setup process.
Can we send reminders via WhatsApp before an appointment occurs?
Certainly! We can configure Zapier to send WhatsApp reminders before scheduled appointments by selecting a delay function as part of the workflow and specifying how much time before the event you'd like reminders sent.
Are there any limitations on sending messages through WhatsApp for Calendly events?
There may be limitations based on the messaging platform's policies, such as rate limits or content restrictions. It’s essential to review these guidelines and ensure messages comply with them. Special considerations may apply if using third-party APIs.
Does this integration support group messages on WhatsApp?
Currently, sending group messages directly through our integration isn’t supported due to API restrictions. Each notification is sent individually to ensure delivery accuracy and personalized content.
How do we handle timezone differences when sending automated notifications via WhatsApp?
When setting up your automation, ensure that both Calendly and your messaging service account for timezone settings correctly. This way, notifications are sent out based on either your or your client's local time as needed.
